The General Management of Administration

Its mission is to ensure the coordinated implementation of the policy guidelines defined by the President of the Regional Council and the regional executives. To this end, it plays a role in steering administrative action and leading all departments and services of the Grands Ponts Regional Council. In this capacity, she is responsible for:
• Designing the structural organization and operation of the departments and services.
• Leading the operational implementation by the council administration of the policy guidelines defined by the President and the regional executive.
• Submitting various modalities for implementing a policy guideline to the Council President, recommending a scenario for selection and arbitration, after consulting the council's bodies.
• Preparing the work of the committees, organizing sessions, and providing assistance to the collegiate bodies in making and monitoring their decisions.
• Preparing and monitoring the Council President's decisions as part of the Council President's execution of the Regional Council and Council Bureau decisions.
• Ensuring overall consistency, coordinating the various stakeholders, and anticipating potential risks inherent in all actions.
• Ensuring the periodic reporting of information concerning (I) key regional indicators describing the economic and social situation, (II) key data concerning human resources, finances, and the regional authority's social and ecological responsibility, (III) key information concerning the implementation of mandate commitments and projects.
• Maintain relationships with residents, supervisory authorities, and the technical departments of the decentralized administration.
• Manage internal administration and define its general strategy.
• Lead the management team and, in addition to informing the authority's executives, via the various bodies: organize the administration structurally and functionally in collaboration with the Directors and Department Heads.
• Direct, supervise, and control the administration's activities.
• Ensure the administrative management of the Regional Council's staff and human resources development (capacity building, etc.).


The Financial and Accounting Services Department

Its mission is to develop and execute the budget, establish and assess financial and material resource needs, and implement a policy for optimal management of these resources. It is responsible for:
o Designing the structural and functional organization of the Finance and Accounting departments.
o Preparing and executing the overall budget.
o Acquiring and managing all equipment and supplies necessary for the operation of the Council's structures.
o Assisting with procurement in conjunction with the Council's Technical Services, Public Procurement, and service provision contracts.
o Monitoring the management of funds made available to local authorities.
o Ensuring compliance with the Public Procurement Code in the context of orders for works, supplies, and services placed by the departments.
o Monitoring the regularity of expenditures and applying procedural rules for public finance for all Council structures.
o Coordinating and supervising the department's activities.
o Participating in the development of the three-year public investment program.
o Formulating guidelines Economic.
o Undertake studies on economic issues and propose appropriate measures.
In addition, the Financial and Accounting Services Department works in collaboration with the Regional Payroll Office.


The Technical Services and General Resources Department.

Its mission is to manage the Regional Council's technical projects and develop the technical resources organization necessary for the council's smooth running.
In this capacity, it is responsible for:
• Designing the structural and functional organization of the Technical Services and General Resources.
• Developing the three-year program.
• Implementing projects in the technical sector.
• Designing and monitoring work, which includes needs assessment, project design, and the preparation of consultation documents through to the contractual phase in the areas of (I) the road network, (II) buildings, (III) the environment, (IV) the sanitation network, and (V) the electrical network.
• Developing and monitoring contracts for the various service providers.
• Coordinating requests Provide logistical and technical support for all festive and community events.
• Participate in the development of annual budgets in collaboration and coordination with the various departments concerned.
• Ensure the technical management of all infrastructure and logistics equipment projects.
• Maintain the council's real estate and furniture assets, as well as all acquisitions, and keep inventories of movable and immovable property.
• Identify and evaluate, in conjunction with all Council structures and bodies, the annual requirements for general resources necessary for the proper functioning of services and participate in the procurement and acquisition of materials, equipment, and supplies.


The Development and Planning Department

It fulfills a cross-departmental role in relation to the various Departments and Services of the Regional Council. It is responsible for undertaking all actions aimed at designing and managing development planning. In this capacity, she is responsible for:
• Designing the structural and functional organization of the Development and Planning Directorate's services.
• Contributing to defining directions, priorities, and prospects for socio-economic development at the regional level in line with national guidelines.
• Coordinating the development of regional economic and social development plans and ensuring their consistency with national development guidelines, and in light of the guidelines and objectives established at the national level.
• Coordinating the development of the three-year public investment program and its inclusion in the regional budget.
• Monitoring and evaluating the implementation of policies, strategies, plans, and programs.
• Participating in determining external assistance needs, defining international cooperation prospects, and negotiating multilateral and bilateral financial and technical cooperation agreements and conventions, and coordinating the monitoring of their implementation.
• Developing the plan The Council's annual working group and the preparation of the annual report on the Directorate's activities.
• Conduct pre-feasibility and feasibility studies for projects to strengthen the Regional Council's proposal capacity.
• Participate in the development of the three-year program.


The Department of Social, Cultural Affairs and Human Development

Its mission is to define, organize, and ensure the cohesion of the Regional Council's social and cultural activities and to promote access to the Regional Council's cultural structures and institutions for the widest possible audience. It is also responsible for the preservation and enhancement of the Regional Council's historical heritage, particularly through the restructuring program for historic monuments belonging to the city, developed annually in conjunction with the Regional Department of Cultural Affairs. She is also involved in numerous international initiatives and hosting audiovisual and film productions.
In this capacity, she is responsible for:
• Designing population and development policy and coordinating the monitoring and evaluation of its implementation.
• Designing the structural and functional organization of sociocultural and human development services.
• Preparing priority population action and investment programs (PAIP) and liaising with the Council's technical structures.
• Monitoring the social impact of policies.
• Developing instructions and decision-making tools for social planning.


The Internal Audit Department

The Internal Audit Department provides an independent service with assurance and advisory objectives, designed to add value and improve the functioning of the Regional Council.
Reporting directly to the President of the Regional Council, it is responsible for:
• Financial audits (assessing the reliability of financial reports)
• Compliance audits (verifying the application of current regulations).
• Operational audits (verifying the efficient and effective use of available resources).
• Advising management and other staff members (analysis of procedures, sharing best practices, training assistance).
• Methodically evaluating (1) the contributions made by all departments and directorates to the achievement of the council's objectives, (2) the implementation of operational and control procedures within the (3) the reliability and security of all Board activities, and (4) compliance with legal obligations and resolutions adopted by Board bodies.
• Formulate recommendations to units to improve overall operations.
• Ensure that corrective measures agreed upon with the audited unit are implemented.


The Communications Department

The Communications Department's mission is to define and implement the internal and external communications strategy, in line with the Regional Council's overall strategy.
o Write communication materials.
o Organize events to raise awareness of the Regional Council.
o Implement external communications and public/press relations campaigns in conjunction with the Regional Council's structures;
o Monitor the progress of press campaigns.
o Develop an annual communications plan that sets objectives, targets, messages and discourse, and actions to be implemented, across a wide range of activities.
o Inform the public and promote the Regional Council and its achievements using information and communication technologies.